Wedding Receptions - What We Need From You

First, we need to get the date and location down on our calendar, along with rough details including type of music you would like played and number of guests. Then a reservation fee will need to be paid (for weddings, it is usually $200). This goes towards the total, leaving the remaining amount to be paid on or before the day or your wedding.

We will send you a wedding reception questionnaire, and if we are to run sound at the ceremony, a ceremony questionnaire. This questionnaire covers all major questions that we need answered. (View Questionnaire: .doc | .pdf | Online) We ask that you send a final version back at least two weeks before the wedding. We will review it and call you if we have any questions or suggestions. The most important part of the form is the music, especially the first dances. This is to make sure we have the songs in our library, and that they are the correct versions.

If you have a very complex reception hall setup, or have things happening in multiple rooms at the reception, please send us a labeled map, which can be hand-drawn.  If you have any of the below circumstances, please let us know ahead of time:

• Reception is happening in several rooms, rather than one large area.
• Reception is in a hotel or venue with many other events happening at the same time.
• Dinner area is in a different place than the dance area.
• Ceremony is happening somewhere on site with reception, rather than a church several blocks away.
• Speakers are needed in another place besides the main dance area.
• Some non-standard set up or circumstance… (Ex: You’re getting married in a tree and would like microphones in the tree so guests on the ground can hear. This actually happened once!)

If you have a wedding coordinator who will be taking control of the flow of events during the reception, please let us know as soon as possible. Please provide us with the coordinator's contact information as well as the reception venue's contact information. Make sure with the venue that it is OK for us to arrive at the time we specify (usually three hours prior to ceremony start time, at least). Also, make sure that we have a place to park after we have finished loading. This is usually an issue with hotels in cities and with places that normally do not have wedding receptions. We usually need a place that is 50 feet long for a 20 foot truck, a 20 foot trailer, and about 10 feet for maneuverability. We cannot fit inside a parking garage. We would also like to avoid having to unhitch the trailer and park in two side-by-side spots, as a security measure. If there are stairs and no ramps or elevators, please let us know.

For dance setups, we need two 15 amp, 120 volt circuits for our equipment. The venue should know whether or not two separate circuits are available. The voltage must be 110 to 125 volts, and the outlets must be working "three-prong" circuits with nothing else plugged into them. We do this to avoid tripping a breaker. We also need an approximately 6 foot by 6 foot area to set up our main equipment in the DJ booth. This does not include where to place the speakers or the lighting. We will adjust the setup to appropriately fit the space. If you supply a table, it should be a 6 foot rectangular table; we have our own table otherwise. We also need at least one chair for the DJ booth.